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Contract/Grant Administrator (Compliance)

SALARY: $51,974.83 - $82,953.11 Annually
OPENING DATE: 10/12/17
CLOSING DATE: Continuous

REQUIREMENTS AND PREFERENCES:
The Broward County Board of County Commissioners Transportation Department is seeking qualified candidates for the position of Contract/Grant Administrator in the Compliance Section of the Transit Division.

JOB ANNOUNCEMENT TO REMAIN OPEN UNTIL A SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED FROM QUALIFIED APPLICANTS, AND MAY CLOSE AT ANY TIME.

General Description:

This is professional and administrative work assisting in the initiation, coordination and/or administration of assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration.

Works under general supervision, independently developing work methods and sequences.

Minimum Education and Experience Requirements:
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field

Requires two (2) years in a staff or administrative capacity procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience

Special Certifications and Licenses:
Possess and maintain a valid Florida driver's license
 
Preferences:
  • Contract and/or grant administration in a public transit agency or local government
  • Purchasing/Procurement experience
  • Proficient in Microsoft Office Suite (Excel, Work, PowerPoint, etc.)
  • Excellent verbal and written communication skills
  • Legal experience/ability to apply statutory rules and regulations for contract/grant compliance
  • Master's degree from an accredited college or university in a field of study related to area of assignment
  • Certified Professional Public Buyer (CPPB)
  • Certified Public Procurement Officer (CPPO)
  • Certified Purchasing Professional (CPP)
  • Certified Public Accountant (CPA)
  • Certification in Contract Administration
  • Experience in financial system processing, journal entry processing, general ledger processing, and PeopleSoft/Oracle, ERP
  • Billing reconciliation and P-card program oversight and administration experience
  • Experience in developing and/or administering internal auditing for rail and/or security programs
  • Experience with compliance to Davis-Bacon requirements
DUTIES AND RESPONSIBILITIES:

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Maintains an assignment of contracts for administration, monitoring and/or evaluation activities.

May conduct agency site visits to determine contractual compliance and efficacy of contracted programs in performing required activities and achieving outcomes.

Generates detailed contract related reports based on site visits and/or desk audits of the programs using computer software applications.

Maintains contract related data in hard copy and electronic formats.

Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and  which may provide a supplemental county service.

Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.

Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents as well as in the review of solicitation or procurement responses.

Assists in researching and writing new grants.

Performs analysis of grants, contracts, and/or leases; prepares statistical reports, project reports, monitoring/ evaluation reports and related data using computer software applications.

Monitors/evaluates grants, contracts and/or leases.

Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.

Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.

Provides administrative liaison among various county operational and administrative functions related to an assigned contract grant and/or lease; interprets and explains policy regulations and operating procedures.

Performs related work as assigned.

WORK ENVIRONMENT:
Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION:
Americans with Disabilities Act (ADA) Compliance:
Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
 
Emergency Management Responsibilities:
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
 
County-wide Employee Responsibilities:
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
 
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

BROWARD COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER AND PROVIDER OF SERVICES

APPLICATIONS MUST BE FILED ONLINE AT http://www.broward.org/careers