Administrative Support Assistant

The Northern Region will soon be advertising an Administrative Support position located in Missoula, MT. This position manages front desk operations for the Northern Regional Office and is responsible for scheduling, clerical support, and providing customer service to the general public. This position will also take on complexity technical duties in order to support and assist the records, directives and forms program. As Administrative Support Assistant you will support our administrative team and provide assistance under supervision to the Regional Foresters Office, Administrative Supervisor, and Records, Directives and Forms Manager. You will coordinate requests from the direct supervisor and serve as a technical expert for administrative systems in order to train staff and the administrative team.

Major Duties:

• Act as a Records Liaison and provide back-up to the new electronic records keeping system (Pinyon) and assist with training.
• Assist with Directives maintenance and coordinate updates with the Directives Manager (Access to internal and external sites) transition to electronic database. Assist in capturing current directives in ACCESS Database and provide reports to the Records, Directives and Forms Manager.
• Serve as the Point Of Contact and assist with Mercury Data Call maintenance and clean-up.
• Assist with electronic records maintenance, 508 compliancy training and implementation.
• Assist with Litigation Hold Request Process (Data entry/reports).
• Assist with eForms transition.
• Serve as a technical expert and trainer for IAS, Concur, Paycheck and the Mercury Correspondence Database. coordinate with the direct supervisor and RDFM.
• Assist all Regional Office staff areas with a variety of administrative projects.

PLEASE NOTE: This Outreach for interest will be followed by a job advertisement which will be posted to the USA Jobs website at www.usajobs.gov. We will contact individuals who respond to the outreach when the job is advertised. There is no government housing available.

If you are interested in this position, please contact Karen Hardy, at 406-329-3547 or by e-mail at karenhardy@fs.fed.us.