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Police Records Supervisor

City of Scottsdale Police Department
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INTRODUCTION:

The Police Records Supervisor plans, organizes and supervises the employees involved in the maintenance and administration of police records within the City's Police Department.

Located in the beautiful Sonoran Desert, Scottsdale, Arizona is bordered by Phoenix to the west and the McDowell Mountains on the east. Scottsdale is annually rated among the nation's most desirable communities to live in, visit and do business in. 
 
Applicants whose education, training and experience most closely meet the needs of this position may be invited to participate in a selection process to include an oral board interview. Final selection is contingent upon a background check which includes:
·       Fingerprinting
·       Criminal background screening
·       Polygraph
 
Successful candidates will receive a post-offer, pre-employment drug test, and psychological evaluation. The timeframe for reapplication with the Police Department varies based on the position and the needs of the organization.
 
For further information on eligibility, please contact Public Safety Human Resources at hrpublicsafety@scottsdaleaz.gov.

PLEASE NOTE THAT ALL COMMUNICATION WITH APPLICANTS WILL BE DONE VIA EMAIL AND NO COMMUNICATION WILL BE SENT PRIOR TO THE CLOSING DATE. Notifications tentatively scheduled to be emailed by 3/8/18.

 

MINIMUM QUALIFICATIONS:

Education and Experience

  • A high school diploma or General Educational Development (GED) equivalent.
  • Any combination of training, education, and experience equivalent to three years of progressively responsible supervisory/administrative experience.

Licensing, Certification and Other Requirements

  • Must obtain and maintain ACIC/NCIC terminal operator certification (TOC) and notary status within six months of date of hire.

 

ESSENTIAL FUNCTIONS:

Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following tasks:

  • Ensures the orderly maintenance, ready availability, confidentiality and security of Police records.
  • Handles confidential phone calls from agencies seeking record and identification information; prepares incident reports and statistical summaries.
  • Makes daily work assignments; observes and provides feedback on/to subordinates.
  • Directs training programs and prepares performance appraisals on subordinate staff.
  • Maintains, updates and leads completion of the Records Unit procedural manual and ensures in line with department's general orders.
  • Develops procedures for accuracy and data processing of records functions, including programs for retrieval of statistical data.
  • Monitors and prepares written reports on Division statistics, information composites and procurement needs.
  • Implements new policies and procedures where appropriate; insures compliance with State and national security as well as privacy laws and regulations.
  • Handles subpoenas, acts as a Department representative for inter-city and interstate police records computerized systems and communication.

 

WORK ENVIRONMENT/PHYSICAL DEMANDS:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Lift and carry files weighing up to 20 pounds.
  • Climb, bend and stoop to reach files.
  • Sits approximately 70%, walks approximately 10%, and stands approximately 20% of work day.
  • May be required to work overtime.

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The City of Scottsdale reserves the right to change this process at any time.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.