Senior Administrative Specialist

The City of Portland, Oregon invites applications for the position of Senior Administrative Specialist

• $3,946.80 to $6,075.33 Monthly
• Recruitment is Open –  
• Recruitment Closes 5/7/18 ** this recruitment has a 100 application limit and may close before 5/7/18

Are you a self-starter who works well on a team? Do you look for collaborative solutions to resolve challenges? Do you have excellent writing, speaking and communications skills, including possibly a background in practices and methods of training? Are you skilled at using database and word processing software? And are you an organized detail oriented person who feels comfortable researching information, summarizing findings, and creating/editing administrative documents? Then this Senior Administrative Specialist position may be the one for you!

Ideal Candidate Profile:

• Communicate effectively with a diverse stakeholder group (including different communication styles, backgrounds, professions)
• Excellent oral & written business communication skills with a high degree of accuracy
• Customer service oriented
• High proficiency with computer especially Microsoft suite – MS Access skills desired but not required
• Must have initiative/be a self-starter who can participate as a team member for positive outcomes while still completing tasks with little supervision
• Solutions oriented/detail oriented
• Knowledge of methods/practices of effective training
• Comfortable researching information as well as creating and editing administrative documents such as training plans, standard operating procedures, reports, informational documents, etc.

This recruitment may be used to fill multiple positions within the Bureau of Development Services

The following minimum qualifications are required for this position are below:

1. Knowledge and experience applying customer service techniques, including methods dealing with people in sensitive situations and problem resolution.
2. Knowledge of principles and practices in business communication - including correct English usage, including spelling, grammar, and punctuation.
3. Ability to operate a computer, making advanced use of word processing software, spreadsheets, database management, and other specialized software.
4. Ability to organize, prioritize and exercise sound judgment within areas of daily responsibility.
5. Ability to interpret, apply, explain, and reach sound decisions in accordance to regulations, policies, and procedures.
6. Ability to establish and maintain effective working relationships with bureau managers, staff, the public, and others encountered in the course of the work day.